Construction Administration Manager / Professional Construction Administration Specialist (PCA)

Construction Administration Manager / PCA

Virginia Beach, VA | Full-Time
Construction Administration | Submittals | RFIs | Document Control | Procore | Newforma | eBuilder

We’re seeking a detail-oriented Construction Administration Manager / Professional Construction Administration Specialist (PCA) to support engineering teams during the construction phase. This role is critical to keeping projects organized, communication clear, and documentation moving efficiently between engineers, contractors, and architects.

Role Overview

You’ll manage construction-phase documentation including submittals, RFIs, drawings, and correspondence. Acting as a central point of coordination, you’ll ensure information is tracked, distributed, and archived accurately while supporting timely engineering responses.

Key Responsibilities

  • Log, track, and distribute submittals and shop drawings

  • Perform preliminary reviews for completeness and route to engineers

  • Manage RFIs, track responses, and maintain clear records

  • Maintain document control using Procore, Newforma, eBuilder, or similar platforms

  • Track drawings, revisions, addenda, and construction bulletins

  • Support project closeout including as-builts, warranties, and O&M manuals

  • Communicate professionally with contractors, architects, and internal teams

  • Monitor deadlines and provide status updates to project managers

Qualifications

  • Experience in construction administration, document control, or project coordination

  • Proficiency with construction management software (Procore, Newforma, eBuilder, etc.)

  • Strong organizational skills and attention to detail

  • Ability to manage multiple projects and deadlines

  • Familiarity with construction drawings and terminology

  • Clear written and verbal communication skills

Location

  • Virginia Beach, VA (local candidates preferred)

This is a key support role for construction-phase success, ideal for someone who enjoys organization, coordination, and being relied on by technical teams.

Interested in learning more?
Let’s talk about how this role fits your experience and career goals.